Privacy Policy

Last updated: March 2026

Information We Collect

When you apply to be a guest on The Advertising Heat Check, we collect the following information through our application form:

• Contact information: full name, email address, company, job title, and phone number (optional)
• Shipping address: street address, city, state, ZIP code, and country for complimentary gift fulfillment
• Application responses: your answers to our screening questions about advertising trends and personal interests
• Product selection: your chosen complimentary gift
• Technical data: UTM parameters and page interaction analytics for improving the application experience

How We Use Your Information

• Gift fulfillment: Your shipping address is used solely to deliver your complimentary gift ahead of your recording session.
• Session coordination: Your contact information is used to schedule, prepare for, and follow up on your recording session.
• Episode production: Your application responses help us prepare targeted, relevant conversation topics.
• Communication: We may email you with session details, prep materials, and post-episode deliverables (clips, full episode links).

Recording & Content Release

Before your recording session, we will share a simple release form that covers:

• Usage rights for the full podcast episode
• Usage rights for short-form clips derived from the recording
• Distribution across podcast platforms, YouTube, LinkedIn, and social media channels

No recording takes place without your signed consent. You will have the opportunity to review the release form before your session.

Data Sharing

We do not sell your personal information. Your data may be shared with:

• Agility (agilityads.com): The parent company producing this podcast, for session coordination and content distribution.
• Shipping providers: Your address is shared with fulfillment partners solely for gift delivery.
• Scheduling tools: Your name and email may be passed to HubSpot for calendar booking.

Data Retention

Application data is retained for the duration of your participation in the podcast and for a reasonable period afterward for follow-up and content management purposes. You may request deletion of your personal data at any time by contacting us.

Your Rights

You have the right to:

• Request access to the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Withdraw consent for future communications

Contact

For any privacy-related questions or requests, contact us at matt@agilityads.com.